Cybersecurity is an overriding concern, especially when it comes to email, domain and web hosting projects. Be it your website or email hosting server, ensuring security is paramount for the success of your business.
In order to create a comprehensive security strategy for your email network, you need to understand the foundation of business email security. In this blog, we suggest a few measures to protect your email hosting in Australia from the hazards of cyber threats.
Let us begin!
Best Practices for Business Email Security
● Implement Email Encryption
Encryption refers to the process of encoding data to prevent unauthorised access. In terms of business email security, encryption ensures that sensitive information, messages and emails are protected during transmission.
For a custom and secure business email, you can utilise the power of secure protocols like SSL and TLS certificates. These enable end-to-end encryption for highly confidential emails during professional communication. This security best practice prevents unauthorised access and breaches by cybercriminals.
● Identity and Access Management
Adopt robust identity verification methods, like two-factor or multi-factor authentication. This ensures that only authorised individuals can access those business emails.
Reliable email hosting providers offer packages with features that enable strict access control. You can assign role-based permissions and periodically review user access.
● Strong Password Protocol
It is paramount to enforce policies that mandate the use of strong and unique passwords for each email account. The password should combine uppercase and lowercase letters, numbers and special characters.
Encourage your employees to change passwords regularly and avoid reusing old ones. Collectively, this password policy makes for a great business email security strategy.
● Leverage Security Tools
The best email hosting in Australia offers advanced security tools like spam filters, anti-malware scanners, firewalls, antivirus and intrusion detection tools. These tools help identify and block malicious emails before they reach inboxes.
To ensure enhanced security, you must update your software and applications regularly. You can also perform periodic server monitoring to check whether or not all the tools are updated.
● Beware of Phishing Attacks
Educate employees about recognising phishing emails, such as those containing suspicious links, attachments or requests for sensitive information. Encourage them to verify the sender’s authenticity and avoid clicking on unsolicited links.
● Ensure Regular Data Backup
When you buy your package from a reliable email hosting provider, you receive efficient features like automated backup. Data backups refer to duplicating server data in case of security disasters.
Regular data backups mitigate risks associated with email data loss due to cyberattacks, accidental deletions or system failures. Having a good protocol also ensures seamless disaster recovery, minimising loss and disruption.
● Conduct Employee Training
Employee training is a best practice for business email security, where you provide them with valuable insights regarding cybersecurity threats. These threats include phishing attacks, social engineering, malware, eavesdropping and more.
You can provide guidelines for safe email usage, such as not using public Wi-Fi connections, opening a professional email account on a private or public laptop, opening emails from unknown senders and more.
Final Thoughts
Your business and customer data is sensitive, and hence, it becomes your fundamental responsibility to ensure safety.
Understanding the basics and comprehending the importance of a custom and secure business email is the beginning of your security journey. The abovementioned tips, when combined, can help you devise a solid strategy that can enhance your email hosting server’s security.
With these strategies, you can prevent phishing attacks, spam, data breaches and other threats.